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Home > Gilham Consulting Microsoft Notepad > Posts > Joel Oleson: Email Enabled Lists and Inbound Email
Joel Oleson: Email Enabled Lists and Inbound Email

Joel as a informative article about some of the pros and cons of email enabled lists in MOSS 2007.  While opening up user management of DL lists will work for smaller companies, larger customers will want to create Exchange Address book views in Exchange Systems Manager to filter those lists from the main root view of the Outlook GAL.  Administrators can then create a custom sub folder view (similar to the default "All contacts") for the Sharepoint list to be chosen via the outlook GUI.

Here is a snip about what to be cautious about:

Email enabled lists create contact objects in AD, it takes careful coordination to create these contact objects and ensure the proper write access to a specific OU.  Imagine 500,000 lists all with the ability to be email enabled.  There are also some huge wildly popular DLs.  That's a lot of freedom.  If you're not ready to manage it, I agree with the mentality of start small, understand the implications.  You don't need to turn on all the nobs, and start with everything enabled, but for some scenarios this feature alone is really the *killer* feature.  When you create a site it doesn't automatically create these objects, so you don't have to worry about that, in fact most will never even know it's there.  It would take some training to learn how best to take advantage of these features, but they are cool and very powerful.  When you delete a site, it does clean up these objects, but what happens when a site is deleted without the API or when a database is simply removed down the road.  That's right, unless the API is called properly you could end up with some contact orphans.  Naming standards for these objects?  No control really unless you build something.  So there are some considerations to be aware of.

Joel Oleson's SharePoint Land : Email Enabled Lists and Inbound Email

Comments

Email integration in Sharepoin

If you are looking to automatically integrate emails into your SharePoint portal solutions you should check out our new web part which we are looking for test installations for.
Our web product is called Email-Manager(tm) and it enables you to integrate emails in your portal in a matter of minutes. Emails (send and received) on the exchange server are automatically captured and stored in an SQL database. Via our ready made web part (you can also use our SDK and acces our web services directly) you are then able to incorporate the emails into your team site (including attachments etc.)
We also give away the source code for you to do even further developement and customization to the product.

The product is in beta right now, but is already installed in many live environments - we are looking for more test installations, so if you are interested please let us know.

Check it out on www.oppsol.com and there is a recorded demo here: http://emmdownload.com/sharepoint/

Kind regards
Kenneth
at 12/12/2007 3:04 AM

Re: Joel Oleson: Email Enabled Lists and Inbound Email

Is there any way to track down how many lists have been enabled for email on the server?
at 7/8/2008 11:51 AM

That's a great question...

I'll do some research.

John
John Gilham at 7/8/2008 1:33 PM

'System Account' issue

Great post thanks.

Do you know if the 'System Account' issue for emails from outside current domain has been figured out?
I've set up incoming email on our sharepoint environment in our domain. It gets emails from all users from our domain and other trusted domains as well (3). The problem I'm facing is when users from the trusted domains send emails, say to a blog, it appears as from 'System Account'. How do I fix this?
Their user profiles have been imported, and they log into and use the sharepoint site just fine.

Appreciate any help I can get on this.

James
at 4/24/2009 3:21 PM

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